For most companies we talk to, using HubSpot is an easy decision. However, the excitement fades if the setup drags on forever. Onboarding and implementation should happen in weeks, not months.

Before you know it, you should be seeing the benefits—leads flowing in and revenue climbing steadily.

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To skip the delays, detours, and frustration-inducing setbacks, here’s what we do:

1. Define strategy

What problems are we solving for? What would success look like? How will HubSpot help you reach your goals?

Here are some of the problems we hear about:

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“Our contacts are scattered across spreadsheets, inboxes, and laptops. We need everything to live in one place with easy access for everyone.”
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“We use six different apps for sales and marketing. It’s time to consolidate.”
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“We can’t wait months to implement a CRM.”
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“Our sales, marketing, and service departments all use different apps. Our data is a mess. Everything feels sloppy and inefficient.”
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“We need to understand where leads are coming from and which channels are most effective so we can double down.”

2. Sketch a blueprint

A blueprint shows everyone what you’re building. It forces you to answer questions and make decisions and thereby minimizes confusion and messes when construction starts later.

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Will you be using HubSpot’s Marketing Hub, Sales Hub, Content Hub, Operations Hub, and/or Service Hub? How? 
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Are third-party integrations or custom API development required? 
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Will you migrate data from elsewhere? Is it too complex to fit into a .csv file? Does your team have the expertise or bandwidth to handle it? 
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What workflows and automations do you need?
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What’s the full technical setup? 

Account Settings

Company Information

Branding (logos, favicons)

Connect Domain

Connect Subdomains

IP Filtering

Configure Email Setting

User Setup

Users, Teams & Roles

Team Hierarchy

Configure Authentication

Default Signature(s)

Integrations

Integrations Setup

Google Analytics

Email Integration

Social Media Accounts

Asset Imports

Contacts

Companies

Deals

Products

CRM

Contacts

Companies

Deals

Products

Communications

Setup Team Inbox

Meeting Scheduling

Tracking & Notifications

Templates & Sequences

Canned Responses

Conversation Routing

Live Chat / Chatbot

Reporting

Custom Dashboards

Sales Leaderboards

Productivity & Performance

Campaign Reporting

Website Analytics

Customer Satisfaction

Contacts

Integrations

Integrations Setup

Google Analytics

Email Integration

Social Media Accounts

Chat Integration

Asset Imports

Contacts

Companies

Deals

Products

CRM

Contacts

Companies

Deals

Products

3. Execute the plan.

At some point, you need to dive in and start building, configuring, and testing in full force. Then comes tackling new needs as they arise, handling any confusion or resistance from your team, and navigating the inevitable curveballs. Believe it or not, this is where the fun begins!

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Which piece will you implement first? 

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What are the steps and milestones after that?

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How will you approach onboarding and training?

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How will you ensure that you follow best practices?

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If I could rate these guys with 10 stars I would!

I have had HubSpot for several years and have absolutely loved it. However, I have always known I am not using it to the fullest and quite frankly don't have the time to figure out how to utilize it. When Jeff approached me I knew I had found what I needed but didn't know existed! They took the time to understand my business model fully (it's a tricky one) and have found the most amazing and creative ways to streamline processes and workflows. It has quite literally transformed my business. If I could rate these guys with 10 stars I would!

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Sara Weldon

CEO - TruFinCo

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